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EPA is responsible for ensuring that all information and communications technology is accessible to disabled users. This involves designing websites, software, hardware, video and multimedia and telecommunications to meet Section 508 information and communications technology accessibility standards, as well as incorporating other techniques to ensure accessibility. The resources provided in this section include standards, guidelines, design tips, tools and other information to help you design products that are accessible to all users.

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The Section 508 standards were developed by the US Access Board, an independent federal agency that works on accessibility for people with disabilities. The standards are published in the federal government's procurement regulations.

The Section 255 Guidelines cover telecommunications equipment and customer-premises equipment — such as telephones, cell phones, routers, set-top boxes, and computers with modems, interconnected Voice over Internet Protocol products, and software integral to the operation of telecommunications function of such equipment

For more information about Section 508 and 255 Guidelines, please refer to the following sites:

  • US Access Board: Revised 508 Standards and 255 Guidelines
  • Section508.gov, maintained by the General Services Administration (GSA)
  • W3C Web Content Accessibility Guidelines (WCAG) 2.0, maintained by World Wide Web Consortium (W3C)

Acquisition Regulations

Federal Acquisition Regulation (FAR)

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Federal agencies must follow the FAR when they b​uy supplies and services. In 2001, the FAR was amended to require that purchased supplies and services meet 508 standards.

What Do You Think?dragonscape 508

Software Applications and Operating Systems

What's Covered? - Operating systems and application software programs. ICT products that contain software as an integral part of their functionality. Such application software is bundled or sold with the product and typically executes on an attached network connected personal computer or server. Examples include digital copiers, scanners, smart card readers, printers, handhelds, fax machines and telecommunications devices (wired, analog and digital wireless and Internet). In addition, these requirements apply to telecommunications PBX with Telephone Application Programming Interface (TAPI) software that allows access to phone system functions from a computer workstation.

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Web-based Intranet and Internet Information and Applications

What's Covered? - Websites (the information content as well as any associated applications and plug-ins) and web-based applications. These requirements also apply to web-based interfaces to other ICT products or systems. Web-based applications are also any aspect of a Web page with which the user must interact in order to operate the given function of a Web page. (For example, a streaming audio player delivers the content of a page to the user and, therefore, must be accessible to the user.) The standards apply to federal websites but not to private sector websites unless a site is provided under contract to a federal agency, in which case only that website or portion covered by the contract must comply.

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Telecommunications Products

What's Covered? - Devices including wires, analog and digital wireless and internet-based products; also includes devices such as PBX (in-house electronic exchanger) and telephone answering machines/systems.

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Video and Multimedia Products

What's Covered? - Audio/Visual equipment (both legacy analog and were digital systems and personal computers - desktop, notebook, handheld, etc.) as well as the content itself (video/DVD programs, narrated slide productions, computer-generated presentations, etc.).

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Self-contained, Closed Products

What's Covered? - Products include, but are not limited to, information kiosks and information transaction machines, copiers, printers, calculators, fax machines and other similar types of products. Products that generally have embedded software and are commonly designed in such a fashion that a user cannot easily attach or install assistive technology.

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Desktop and Portable Computers

What's Covered? - Personal computers (desktop, notebook, portable, including displays). These requirements also apply to handhelds, workstations and servers.

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What is Section 508?
Who Needs to be 508 Compliant?
What Documents Fall Under Section 508?
Ensure 508 Compliance with an Accessibility Strategy

What Do You Think?dragonscape 508

If you’ve heard the terms “Section 508” or “508 compliance” and wondered what they mean, you’re not alone. Briefly put, Section 508 is part of the Rehabilitation Act of 1973, and has undergone several strengthening refreshes over the years. The most recent of these was earlier this year. The 508 standards and guidelines ensure that information and communications covered by Section 508 are accessible to individuals with disabilities.

That explanation might leave you with more questions. What exactly does that mean to your business? And how do you know if your business is affected? And if it is, how can you make sure you are in compliance?

It’s helpful to start with a more in-depth explanation of what Section 508 is.

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Related: New to Accessibility? Start Here.

What is Section 508?

Section 508 was made part of the Rehabilitation Act of 1973 in 1998. Its purpose is to “…require Federal agencies to make their electronic and information technology (EIT) accessible to people with disabilities.”

The refresh in January of 2017 updated accessibility guidelines and requirements for information and communication technology (ICT) in the federal sector. It also updated guidelines for telecommunications and reorganized Section 508 and Section 255 guidelines to better align with and reflect recent communication technology innovations. The guidelines affect all federal agencies and vendors, contractors and partners of those agencies operating in the United States or abroad.

There are several laws related to Section 508, including laws that prohibit discrimination against individuals with disabilities. When talking about communications, the three most relevant related laws are:

  • Americans with Disabilities Act (ADA): prohibits discrimination against individuals with disabilities.
  • Section 255 of the Communications Act: requires telecommunications products and services to be accessible to people with disabilities.
  • 21st Century Communications and Video Accessibility Act of 2010: requires advanced communications services and products to be accessible by people with disabilities.


Who needs to be 508 compliant?

Section 508 doesn’t apply to federal agencies only. It also impacts any company that does business with a federal agency. This includes private contractors, the financial industry, healthcare, many legal organizations, and others.

If you’re not sure if you need to be 508 compliant, it’s best to ask an expert.

What documents fall under Section 508?

Any and all digital communications that a company under Section 508 jurisdiction creates must be 508 compliant. This includes website content, emails, computer software, gaming systems, apps, and PDF versions of traditionally printed assets. PDFs require 508 remediation as they are not accessible by screen readers.


Ensure 508 compliance with an accessibility strategy

Achieving complete 508 compliance can be a complicated process to try and undertake on your own. Many people within an organization are responsible for documents and communications that fall under Section 508, as well as hiring or conducting business with contractors which must also be compliant. There are online assessment tools, but these are shortcut solutions.

Related: Should You Be Concerned with 508 Compliance Testing?

What you need is an accessibility strategy that transforms your business communications, and then expands out to look at your company’s accessibility as a whole.

The most effective way to increase accessibility is to view it as an opportunity rather than a task. Look for ways to transform not just your documents but workspace, processes and culture. When accessibility is ingrained in your company culture, it’s easier to predict opportunities for accessibility and avoid non-compliant communications or processes.

Tags: 508 compliance, 508 Compliant, 508 Document Remediation, Accessibility, Accessibility Compliance

Categorized in: Accessibility, Banking, Government

This post was written by Braille Works

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